A payment receipt is a fairly common and necessary document in some of the transactions we carry out on a daily basis, which is why we offer you a simple but complete money receipt format or payment receipt format, which complies with legal terms.
What is a payment receipt?
Before anything else, we want to clarify what a money receipt or payment receipt means so that you are completely clear about it and know when to use it.
A payment receipt is a document through which a person or company acknowledges having received a sum of money from another as payment for some obligation or debt, in this way, the person who pays has proof of fact.
This is a document that has legal weight, since it is precisely the proof that a payment has been made on a date and for a certain value.
Cash receipt or money receipt models
The money receipt or payment receipt can be found in different models depending on the transaction to be carried out.
For example, there is a model for the payment of an advance, the payment of the rental of the house, the payment of fees to a professional, etc.
Below we will show you some models of money receipts that you can download and print or fill out online and then print them.
A word money receipt format
This format is quite useful, since it is simple, complete and you can also edit it in word to fill it out directly on the computer and then download and print it.
Standard money receipt format
This format consists of the minimum and legal data for the document to have legal character.
It is an editable format so that you can fill out on the same computer and thus you will have a simple word payment receipt model.
Money receipt format with logo
This format is very useful for companies since you can include the company’s logo and data that are fixed, such as the nit or company identification, contact telephone number, address, among others.
Format with blue logo
Format with red logo
Money receipt in pdf
You also have the possibility of downloading all the payment receipts shown above but in pdf format so that you can simply print and fill it out manually, it’s that easy to have a pdf money receipt format or a money receipt to print and that’s it!
What data is essential in a money receipt format?
This document, as we have already mentioned, is a simple and easy-to-fill format, it must contain the following information at a minimum:
Header. It is the fixed space where “Cash receipt”, “Proof of payment”, “Money receipt” appears. That is to say, it must be clear in what type of document it is and likewise it must appear reflected.
Number. This field is recommended to keep track of the cash receipt and avoid confusion with them.
Payment date. It is the exact date on which the payment was made
Name of the person to whom payment is made. It is the person to whom the payment was delivered. It can be a natural or legal person. If the payment is made to a legal entity, it is also necessary to identify its legal representative.
Name of the person or entity paying. It is the person or entity that makes the payment. In some formats, instead of using this field, there is a space for the company’s logo and data such as NIT, telephone number, address, website, etc. In this case, it would not be necessary for the format to have this field.
Concept or description of what is paid. It is the description of the reason, motive or concept of the payment that is being made. Example, Rent payment for the month of October – November for apartment xx in building xx.
This description must be concise and clear indicating what is being paid for. It must be specified if the payment is an advance of a larger amount that will be paid later.
Value paid. Corresponds to the value paid for the concept described above. It is recommended to write the value in both numbers and letters
Way to pay. It is described if the amount paid is made in cash, check or bank transfer.
Signature and identification of who pays and who receives the payment. It is very important that the signature and identification document of the person who receives and makes the payment is recorded, or also the stamp that contains the data of each one.
Additional tips on using the money receipt
Finally we will mention some important tips when using the money receipt:
- You must keep in mind that the payment receipt template that we offer you here cannot be used as an invoice since the issuance of invoices is authorized by the tax office and is mandatory for those who meet the tax requirements for it.
- If you need to cancel the receipt of money, write the word “cancelled” on the document, which must be signed by both parties involved, so that both will be recorded in the cancellation of the document.
- The document must be printed in two copies, one for the person paid and the other for the person who receives the money.
- The document is only signed when the money is paid.
We hope that the formats that we offer you are useful and that you choose at least one money receipt format that meets your needs so that you can record your transactions in an organized manner.